1.0 The name of the organization is to be “The Boston Summer Twilight Golf League.”
2.0 PURPOSES
The purposes of The Boston Summer Twilight Golf League are to:
2.1 Organize and arrange golf matches amongst eight [8] specific and private golf Clubs located in the Greater Boston Area.
2.2 Foster, promote and encourage good fellowship and sportsmanship among the participating Clubs and players.
3.1 BIANNUAL MEETINGS
There will be biannual meetings which will be held between April 1 (the Spring Meeting) and November,1 (the Fall Meeting). The Spring Meeting will be held prior to May 1, or prior to the first scheduled match of the season which ever date comes first. The Fall Meeting will be held after all matches have been played. The specific date, time and place will be set by the President of the League. If the President is unable to call a meeting, then the Vice-President will do so. A minimum of three weeks written notice is to be given to the Voting Captains for each meeting.
3.2 RULES OF ORDER
The meetings will be conducted under Robert’s Rules of Order.
3.3 VOTING
Each Club is allowed one [1] vote which will be cast by the Club’s designated Voting Captain. A simple majority of the Voting Captains will decide most issues (see: ‘Rules and By-Law Changes’). In case of a tie, The Executive Committee will cast a single deciding vote if it so desires.
3.4 SPECIAL MEETINGS
A special meeting may be called by The Executive Committee at any time upon the written request of fifty [50] percent of the voting Captains. Such request will state the purpose of the meeting, and no action will be taken on other matters.
3.5 RIGHT TO VOTE
Each Club will have one vote at all meetings. The Club will decide which one of its Captain is the designated ‘Voting Captain’
3.6 ELIGIBILITY
No more than three [3] members from any one Club will be able to attend the any meeting. This number will include members of the Executive Committee, Secretary and Treasurer.
3.7 QUORUM
A biannual meeting will be considered official only if a quorum of three-quarters of the voting Captains is present.
4.1 EXECUTIVE COMMITTEE
The Executive Committee will at all times consist of: President, Vice President, and Past-President.
4.2 PRESIDENT
The President will be a Captain from one of the eight
(8) participating Clubs, and he will serve for one year. He will decide the date, time and place of the biannual meetings, but not special meetings which will be decided by the Executive Committee. The President will preside over all meetings. In case of absence or disability of the President, the Vice-President will perform all the duties of the President during such absence or disability. If the President is unable to complete his term of office, then his Club will name an immediate replacement from one their other Captains in order to complete the term of office. The President will be a nonvoting, ex officio member of all committees.
4.3 VICE PRESIDENT
The Vice President will be a Captain from one of eight [8] Clubs but different from which President belongs. He will serve for one year in that office. The Vice- President will ascend to be the next President; thus, an orderly succession will develop whereby a different Club each year will be represented by a Vice President. In the case that the Vice President cannot complete his term in office, then his club will name an immediate replacement in order to complete the term in office.
4.3 PAST PRESIDENT
The immediate Past President will serve on the Executive Committee for only one term.
4.4 DISPUTES
The Executive Committee will resolve and decide the settling of all disputes and grievances; especially, as it pertains to violations of rule of play, conduct of a player(s) or a Club.
4.5 GRIEVANCES
Any Member or non member of the League with a dispute or grievance will not contact an Officer of a member Club. The Executive Committee will decide whether or not contacting Officers of another Club is in the best interest of the League.
5.1 SECRETARY AND TREASURER
The Secretary and the Treasurer will be nominated by the Executive Committee. Two weeks prior to the Fall meeting the Secretary will send the name[s] of the nominee[s] to thevoting Captains. At the meeting, the President will ask the voting Captains if there is an additional nominee[s] from the floor. The additional name[s[ will be added to the slate for approval.. A Voting Captain can ask for a closed written vote. The Secretary and the Treasurer will not be members of the same club. A Secretary or a Treasurer will not serve for any more than three [3] consecutive years or can serve further at the suggestion of the Executive Committee and/or with a simple majority vote by approval of the voting Captains.
5.2 THE SECRETARY
The Secretary will keep the records and minutes of meetings in books belonging to the League. He will issue all notices of meetings; he will monitor weekly matches played to make sure that there are no rules violations in the make up of a team; he will compile all information as it pertains to points, accumulation of points and weekly standing of each team; he will provide for the scheduling of matches for the forth coming year; he will provide this information to the League as information and to the Captains in the most expeditious manner, he will be responsible for all electronic dissemination of information and be responsible for the design of the web page, It is incumbent and required that the Secretary remain current with the technological state of the art which will best serve the Leagues needs. All pertinent information of the previous week should be made available prior to the next match, if at all possible. The Secretary will give a report at each biannual meeting. The President will ask the voting Captains for acceptance of the report.
5.3 TREASURER
The Treasurer will keep financial records in books belonging to the League. He will present a Treasurer’s Report at each biannual meetings showing current receipts and disbursements. The President will ask the voting Captains for acceptance of the report and will be accepted by at least three-quarters vote.
6.1.RULES AND BYLAW CHANGES
Recommendations for changes in ‘Bylaws’ and ‘Rules of Play’ can be initiated by a voting Captains. Such recommendations will be presented to and will be considered by the Rules Committee, and its decision on the recommended change [s] will be presented to the Executive Committee. The Executive Committee will present the recommended changes to the voting Captains. A vote of no less than three-quarters of the Captains will be necessary for a change in ‘The Rules of Play’ and the ‘By-Laws’.
7.1 C0MMITTEES
The Executive Committee can appoint a Chairman of a Standing Committee or of a Temporary Committee at its discretion.
7.2 STANDING COMMITTEE: ‘RULES OF PLAY’AND ‘BYLAWS’.
The Executive Committee will appoint a Chairman of the Committee. Four [4] additional Captains from [4] different clubs will comprise the balance of the Committee; thus, the Committee will be made up five [5] members from five [5] different Clubs. The Committee will always be comprised 5 members serving 5, 4, 3,2 or 1 years. At the end of each year as a term is ended, that position on the Committee will be replaced that Club that was not previously represented with a 5 year term. In an eight year cycle, the eight [8] Clubs would have had representation on the Committee of 5,4,3,2, and 1 years. On the ninth year the cycle will repeat itself. [See enclosed matrix].
At no time should there be two or more [2] members on the Committee from the same Club. The Committee Chairman will serve no more that 3 years; however, with the approval of the Executive Committee and consent by a simple majority of the voting Captains, he may serve longer. The Clubs will appoint the representatives of the Committee. If a Committee member cannot finish his term, his replacement from the same Club will finish the term.
8.1 DISCIPLINE- CLUB
The Executive Committee will use the following disciplinary procedure for a Club that has behaved in some egregious manner:
a. Warning. The Club will be given specific reasons as to why it is being warned.
b. Probation. The Club will be put on one year probation, if necessaryc. c. Expulsion. The Club will be expelled from the League by three-quarters of the voting Captains.
8.2 DISCIPLINE-MEMBER.
The Executive Committee will use any the following disciplinary measures depending what the Executive Committee after a thorough examination determines the severity of the infraction:
a. Warning. A recommended and immediate one year [14 matches] suspension from play or,
b. Probation. A mandatory and immediate one year suspension from play or,
c. Expulsion. A terminate and immediate expulsion from the League.
8.3 DUTY
It is the duty of the Executive Committee to inform The Club of its actions at each of the disciplinary steps.
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